Administrative Assistant
To be filled, early September 2019: Administrative Assistant – Part Time
St. Matthias Episcopal Church, Minocqua, Wisconsin 54548
Part-time, salaried, 1,000 hours annually (0.5 FTE)
TO APPLY please send your resume and a letter of interest to: reverinstmatthias@gmail.com by September 5, 2019
St. Matthias Episcopal Church in Minocqua, Wisconsin is an active, community centered, church in downtown Minocqua.
We are seeking an experienced Administrative Assistant to complete an assortment of administrative tasks. Successful candidates will have excellent service skills and must be efficient while working with minimal supervision. The ability to multi-task with attention to detail is essential. The ideal candidate is flexible and resourceful, is an organized problem solver and who has excellent people skills.
Interviews for the position begin August 30, 2019 and continue until the position is filled.
TO APPLY please send your resume and a letter of interest to: reverinstmatthias@gmail.com by September 5, 2019
Responsibilities and Requirements
ADMINISTRATIVE PROCEDURES (4-6 hours weekly)
- Answer phones, transfer calls, take messages, reply to questions.
- Process incoming & outgoing U.S. mail and email correspondence.
- Perform clerical tasks such as making copies and scanning documents.
- Provide hospitality to visitors.
- Schedule meetings, arrange appointments, keep the online and internal calendars up to date.
- Complete and track project task lists.
- Inventory and replenish office supplies (e.g. paper, copier toner).
- Attend staff and Vestry (parish council) meetings.
- Assist with some Caritas and Thrift Shop clerical needs.
INFORMATION MANAGEMENT (4-6 hours weekly)
- Collect, review and input data in local and online databases and spreadsheets.
- Compile information for related reports or documents on a project basis.
- Locate and retrieve requested local or online data or files.
- Maintain files and records, physically and digitally, according to an established system. These include some confidential records.
OCCASIONAL DUTIES (2-4 hours weekly)
- Assist with event coordination.
- Assist staff and volunteers with projects and events (poster creation, distribution, advertising).
- Review documents for accuracy and completeness, cross-reference information.
Qualifications, Education and/or Experience
- High school diploma with at least 3 years of administrative experience.
- College courses in business administration, related field or equivalent experience desired.
- Excellent customer service and organizational skills.
- Excellent verbal and written communication skills.
- Good typing and data entry skills.
- Proficient in Microsoft Windows, Word, Excel, Outlook, Access and Google services.
- Knowledge of common clerical and filing concepts, practices and procedures.
- Knowledge of common accounting and bookkeeping concepts, practices and procedures.
- Able to operate office equipment including computers, copiers and phone systems, required.
- Able to be responsible for confidential and time sensitive material.
- Able to exercise independent judgment under general directions.
- Experience working in a church, church organization, or non-profit preferred.
- Notary Public desired.
Terms
- Salary starts at $12,000, depending on skills and experience.
- Work hours of 10-3 Tuesday-Friday with ½ hour lunch. Additional hours from time to time to accommodate seasonal workload at different times of the year (for example Advent-Christmas, Holy Week-Easter).
- One-week paid vacation. Paid national holidays.
- Eligible for medical and dental insurance with required employee contributions.
- Employer provided benefits include Employee Assistance Program; defined contribution pension plan (9% employer contribution); short-term disability insurance; long-term disability insurance, group term life insurance.
- Continuing education opportunities related to job duties.
- A criminal and credit background check will be conducted.
- Six-month probationary period.
- Annual performance appraisal.
Prepared: August 2019
